We Are Hiring!
Job Title: Finance Manager
Reports To: Executive Director
Location: Uptown Knauer Performing Arts Center, West Chester, PA
Part Time Hourly: 16 -24 hours/week
Job Summary:
The Finance Manager will oversee and execute all financial aspects of Uptown Knauer Performing Arts Center, ensuring accuracy, compliance, and the financial health of the organization. This role is responsible for day-to-day accounting functions, financial reporting to the board, and collaborating with the outside accounting firm. The Finance Manager plays a vital role in supporting the organization’s mission to promote arts and culture in the community.
Essential Functions:
Accounting and Financial Management:
Execute accounting procedures established by the Executive Director, General Manager, and Accounting Firm
Maintain accurate financial records using QuickBooks Online, ensuring consistency and reliability.
Process invoices, expenses, accounts payable (A/P), and accounts receivable (A/R).
Handle bank deposits, operational banking tasks, and disbursements, including checks, ACH, and bill pay.
Reconcile receipts to reports and assist in cash management tasks.
Financial Analysis and Reporting:
Assist the Executive Director and Treasurer in cash flow analysis and projections.
Collaborate with the Executive Director, Board Treasurer and Finance Committee to ensure sound financial practices.
Compliance and Coordination:
Act as the guardian of all financial records and ensure compliance with nonprofit accounting standards.
Coordinate with the outside Accountant for tax filings, audits, and other regulatory requirements.
Manage and assist audit processes|
Administrative and Operational Support:
Provide requested reports and execute accounting assignments as directed by the Executive Director
Work with the point-of-sale (POS) and merchant systems to manage receipts and reconcile income.
Perform other duties as necessary or assigned to support the organization’s success, including occasional tasks outside the exact job description.
Collaboration and Teamwork:
Work cooperatively in a collaborative environment with staff, leadership, and external stakeholders.
Competencies Required:
Strong accounting skills and prior experience in financial management.
Proficiency in QuickBooks Online and Google Suite
Excellent organizational, problem-solving, and dependability skills.
Strong interpersonal and communication skills, both verbal and written.
Ability to work independently without close supervision and adapt to shifting priorities.
Strong math skills for reconciling financial transactions.
Flexible schedule and the ability to work in a hybrid environment (in-office and remote).
Familiarity with nonprofit financial management is preferred.
Work Environment:
This position operates in an office and entertainment (theatre) venue, involving occasional exposure to varying levels of noise. The role routinely uses standard office equipment, such as computers, phones, photocopiers, and filing cabinets.
Work Schedule:
This part-time position works approximately 16-24 or more hours per week, depending on the season and tasks, with at least two days per week in the office. Some work may be completed remotely using cloud-based systems like QuickBooks Online.